Summit Village

SUMMIT VILLAGE HOMEOWNERS ASSOCIATION
MEMBERSHIP MEETING MINUTES
December 1st, 2008
Kahle Park Community Center
Main Meeting Room
Stateline, NV 89449

HOMEOWNERS CONCERNS & COMMENTS:  There was no member comment or discussion.

CALL TO ORDER:   The meeting was called to order at 4:10 P.M.  Board members present were;    David Lewis, Noel Richetti and Vince Travens.  Mike Hardie was absent.  Carolyn Treanor, Manager and Michael Paulson, Maintenance Supervisor were present.  Also in attendance were Donna Hawksford, Jonathan Freirich and Anne Hust.

Vince Travens requests to take new business out of order.

NEW BUSINESS:

  1. Nomination to Appoint Member to Fill Board Vacancy: David Lewis motioned to appoint Jonathan Freirich to fill the Board seat vacancy left by the resignation of Bob Attinger, Noel Richetti seconded all ayes no nays.
  2. Change of Board Meeting Location:  The manager requested that the board meeting location be changed to the Eagles Nest Restaurant, located at 472 Needle Peak Rd, Stateline, NV.  A discussion followed.

    David Lewis moved to change the board meeting location to the Eagles Nest.  Vince Travens seconded all ayes no nays.  A notice will be sent to all owners prior to the January meeting.

PREVIOUS MINUTES: 

Meeting Minutes November 3rd, 2008: The Board reviewed the minutes of the November 3rd, 2008 board meeting David Lewis moved that the minutes be approved Noel Richetti seconded, all ayes, no nays. 

STAFF REPORTS:

  1. GENERAL MANAGER:
    1. Financial Reports:
      1. November Accounts Payable:  The November accounts payables in the amount of $15,499.55 were submitted for the Board’s review.  
      2. Spreadsheet Review/ November 2008:  The budget spreadsheets were presented for the Board’s review and discussion.  In summary all is in order.

    David Lewis moved to accept the financial report as submitted, Noel Richetti seconded, all ayes, no nays.

  2. FIELD MANAGER:
    1. Nevada Fire Safe Council Tree Removal Update: Michael Paulson reported that they were able to complete a 100 ft fire break on the west side of Tramway on the uphill side and on the east side of Tramway downhill.  The fire department came in with two chippers to help out with the excess chipping that needed to be done.  There are approximately 30 to 40 piles of debris waiting to be burned when permitted.

      This program is a part of the Nevada Fire Safe Council’s Rebate program where they reimburse us dollar for dollar for up to $5,000.  The cost of the tree removal was $10,005.  The manager will submit the invoice to the Nevada Fire Safe Council for reimbursement of $5,000.

OLD BUSINESS:

  1. Building Concepts Engineering Update/ Hilltop Deck:  The manager presented to the board Building Concept’s report on the options that are available for the Hilltop HOA parking deck repairs.  The various options that were presented will be sent out to bid to get a cost estimate for repairs from licensed contractors.
  2. Pre-meditation Hearing letters:  The manager presented a letter to the board from Gayle Kerns Esq. notifying the board of the pre-meditation meeting regarding the Hilltop parking deck issue that will be held on December 8th in Reno at the Georgeson Angaran law office.  A discussion followed.

OTHER:

  1. Permission for the Manager to Access Summit Village’s Safe Deposit Box:  Board Member David Lewis requested the board’s approval to add the manager’s name to the safe deposit box list at Colonial Bank for easier access to Summit Village’s original documents.  A discussion followed.

  2. Jonathan Freirich motioned to allow Carolyn Treanor access. David Lewis seconded all ayes, no nays.  

ADJOURNMENT:

With no other issues at hand David Lewis moved to adjourn the meeting at 4:48 pm. Noel Richetti seconded, all ayes, no nays.

The next regularly scheduled board meeting will be 4:00 pm, January 5th, 2009 at the Eagles Nest.