Summit Village

SUMMIT VILLAGE HOMEOWNERS ASSOCIATION
MEMBERSHIP MEETING MINUTES
February 2nd, 2009
Eagle's Nest
472 Needle Peak Rd., Stateline, V 89449

HOMEOWNERS CONCERNS & COMMENTS:  Joe Bill and Donna Evans, owners, attended the meeting to ask about the increase in assessments for the 2008/2009 year budget and the short fall at the end of the 2007/2008 budget year.  Manager Carolyn Treanor and the Board responded to Mr. Evans concerns and explained that the short fall was due to snow removal expenses for the 2007/2008 winter, refuse expense and attorney fees that were under budgeted.   When the budget is prepared snow removal costs are estimated based on a five year look back period and averaging the expenses to come up with an estimated cost for the upcoming year. All expenses and budgeted in much the same manner.

CALL TO ORDER:   The meeting was called to order at 4:10 P.M.  Board members present were;    David Lewis, Jonathan Freirich and Vince Travens.  Noel Richetti and Mike Hardie were absent.  Carolyn Treanor, Manager and Michael Paulson, Maintenance Supervisor were present.  Also in attendance were Joe Bill and Donna Evans – 235 S. Benjamin, Anne Hust and Janet Martell.

PREVIOUS MINUTES: 

Meeting Minutes January 2009: The Board reviewed the minutes of the January 5th, 2009 board meeting

David Lewis moved that the minutes be approved Jonathan Freirich seconded, all ayes, no nays.

STAFF REPORTS:

  1. GENERAL MANAGER:
    1. Financial Reports:
      1. January Accounts Payable:  The January accounts payables in the amount of $14,132.50 were submitted for the Board’s review.   
      2. Spreadsheet Review/ January 2009:  :  The budget spreadsheets were presented for the Board’s review and discussion.  In summary all is in order.

    David Lewis moved to accept the financial report as submitted, Jonathan Freirich seconded, all ayes, no nays.

  2. FIELD MANAGER:
    1. Snow Removal Update: Michael Paulson reported that he has been monitoring the snow removal closely and reports that it is much better than last year.
    2. Brush Pile Update: Michael Paulson reported that the brush piles below the Hilltop buildings and the 111-115 Tramway buildings are ready to burn and requested additional funds to do so.  The general consensus of the Board is for Michael to proceed with the burning of the brush piles to further reduce the fire fuels in that area.

OLD BUSINESS:

  1. Hilltop Parking Deck Issue: Michael Paulson presented two bid proposal’s for the Hilltop parking deck reconstruction, see (exhibit A & B).  The number one and most logical choice is for the construction of a rockery wall and compacted fill covered with a 4” asphalt layer.  There are still many unknowns regarding the proposed reconstruction plans.  Michael expressed his concerns regarding the location of the sewer line and the water line that is underneath the current area that needs to be reconstructed.  A discussion followed.

    Jonathan Freirich moved for Michael Paulson to proceed with the earth and rock proposal and to get engineering for the reconstruction area.  David Lewis seconded all ayes, no nays.

NEW BUSINESS:

  1. Resignation of Board Member, Michael Hardie: The manager presented a letter on behalf of Mike Hardie to the Board submitting his resignation.  His work schedule does not allow for him to attend the regularly scheduled board meetings.
  2. Advanced Reserve Solutions Inc. Proposal for Reserve Study: The manger presented Advanced Reserve Solutions Inc. (ARS) proposal to update the Summit Village Reserve Study, see (exhibit C).  A discussion followed.

    Jonathan Freirich moved to accept Advanced Reserve Solutions proposal, David Lewis seconded, all     ayes, no nays.
  3. ALTA Alpina Cycling Club – Request for Rest Stop/ June 13, 2009:  Ellen with Alta Alpina Cycling Club is requesting permission for a rest stop at the corner of Tramway and Kingsbury Grade for the June 13, 2009 cycling event. A discussion followed.

    Jonathan Freirich moved to accept the request for a rest stop, David Lewis seconded, all ayes, no nays.

OTHER:  None

ADJOURNMENT:

With no other issues at hand Jonathan Freirich moved to adjourn the meeting at 5:37 pm. David Lewis seconded, all ayes, no nays.

The next regularly scheduled board meeting will be 4:00 pm, March 2nd, 2009 at the Eagles Nest.