Summit Village

SUMMIT VILLAGE HOMEOWNERS ASSOCIATION
MEMBERSHIP MEETING MINUTES
November 3rd, 2008
Kahle Park Community Center
Main Meeting Room
Stateline, NV 89449

CALL TO ORDER:   The meeting was called to order at 4:01 P.M.  Board members present were;    David Lewis, Noel Richetti and Vince Travens.  Bob Attinger and Mike Hardie were absent.  Carolyn Treanor, Manager and Michael Paulson, Maintenance Supervisor were present.  Also in attendance were Donna Hawksford-710 Tina Ct., Jonathan Freirich, Kathy Brusseau, Nevada Department of Transportation and Anne Hust.

MEMBER COMMENT & DISCUSSION:    There was no member comment or discussion.

PREVIOUS MINUTES: 

Meeting Minutes October 13th, 2008: The Board reviewed the minutes of the October 13th, 2008 board meeting David Lewis moved that the minutes be approved Noel Richetti seconded, all ayes, no nays.

STAFF REPORTS:

  1. GENERAL MANAGER:
    1. Financial Reports:
      1. October Accounts Payable:  The October accounts payables in the amount of $30,936.84 were submitted for the Board’s review.  This amount includes $10,000 pre-paid snow removal to Kingsbury Snow Removal as per our contract.
      2. Spreadsheet Review/ October 2008:  The budget spreadsheets were presented for the Board’s review and discussion.  In summary all is in order.

    David Lewis moved to accept the financial report as submitted, Noel Richetti seconded, all ayes, no nays.

  2. FIELD MANAGER:
    1. Snow Removal Update: Michael Paulson spoke with Kingsbury Snow Removal Service and reported that the snow staking has begun and all equipment is being prepared for the winter season and that everything is on track.

OLD BUSINESS:

  1. Request by Hilltop HOA representative to discuss parking deck: There was no representative from Hilltop HOA so this item will be placed on the December 1st 2008 agenda.

  2. RomanDeSota – Tree removal complaint: The manager presented an e-mail regarding removal of trees adjacent to his property. (see exhibit A) Mr. De Sota would like a formal apology from Summit Village for removing the trees adjacent to his property without notification and Mr. De Sota would like Summit Village to replace the trees that were removed.  The trees were removed as a part of the ongoing fire fuels reduction and forest health program of Summit Village. A discussion followed. 

    At the Board’s direction the manager will write a formal letter to Mr. De Sota and apologize for removing the trees without notification and inform Mr. De Sota that 4 trees will be replaced in the spring but not in the same location as the trees that were removed.

NEW BUSINESS:

  1. Nevada Department of Transportation – Request for Permanent Easement for Erosion Control Project : Kathy Brusseau from Nevada Department of Transportation ( NDOT)  presented to the board a Permanent Easement Deed, Public Highway Agreement and map (exhibit B) for approval and signatures that would grant a permanent easement for the State of Nevada to construct water quality enhancements and erosion control features on the corner of S. Benjamin and Kingsbury Grade on Summit Village common area.  The State is offering $500.00 for this permanent easement.  A discussion followed.

  2. David Lewis motioned to grant the State of Nevada a permanent easement for the location on the map presented.  Vince Travens seconded all ayes, no nays.

  3. Building Concepts Inc. Agreement for Inspection of Hilltop Parking Deck: The manager presented an Estimate for Services for the Parking Deck Structural Investigation submitted by Building Concepts Inc. (exhibit C) Summit Village will continue to explore options regarding the situation with the Hilltop parking deck.

  4. David Lewis moved to sign the agreement with Building Concepts Inc.  Noel Richetti seconded all ayes, no nays.

OTHER:

  1. Michael Paulson is looking for direction from the Board regarding the trees around Hilltop   HOA.  There is a disagreement on who is responsible for the tree removal of the dead and dying trees that are built within their improvements, i.e. stairways, decks, etc..  The Board directed Michael Paulson to do an assessment of the trees in the Hilltop area and report back to the board next month.
  2. The manager presented a letter from Bob Attinger stating his resignation.  Regrettably Noel Richetti moved to accept the resignation David Lewis seconded, all ayes, no nays.

    The Board is very thankful for the many years of dedication and service that Mr. Attinger has contributed and is very sorry to accept his resignation.

    The board will place the matter of the nomination of  a new board member on the December meeting agenda for action at that time.

ADJOURNMENT:

With no other issues at hand David Lewis moved to adjourn the meeting at 4:45 pm, all ayes, no nays.

The next regularly scheduled board meeting will be 4:00 pm, December 1st , 2008, at Kahle Park Community Center