Summit Village

SUMMIT VILLAGE HOMEOWNERS ASSOCIATION
MEMBERSHIP MEETING MINUTES
October 13th, 2008
Kahle Park Community Center
Main Meeting Room
Stateline, NV 89449

CALL TO ORDER:   The meeting was called to order at 4:20 P.M.  Board members present were;    David Lewis, Noel Richetti and Vince Travens was present by speaker phone.  Bob Attinger and Mike Hardie were absent.  Carolyn Treanor, Manager and Michael Paulson, Maintenance Supervisor were present.  Also in attendance were Donna Hawksford-710 Tina Ct., Sherri Rich, Hilltop HOA, Scott Nelson, Hilltop HOA, Mark Sapoznik and Anne Hust.

MEMBER COMMENT & DISCUSSION:   Scott Nelson read a letter from Hilltop HOA.  The letter is submitted as part of the record.

PREVIOUS MINUTES:

Meeting Minutes September 8th, 2008: The Board reviewed the minutes of the September 8th, 2008 board meeting Vince Travens moved that the minutes be approved Noel Richetti seconded, the minutes were approved.

STAFF REPORTS:

A. GENERAL MANAGER:

  1. Financial Reports:
    1. September Accounts Payable:  The September accounts payables in the amount of $14,684.00 were submitted for the Board’s review.
    2. Spreadsheet Review/ September 2008:  The budget spreadsheets were presented for the Board’s review and discussion.  In summary all is in order.

      Vince Travens moved to accept the financial report as submitted, Noel Richetti seconded, all ayes, no nays.

    3. Capital Fund Balance:  Vince Travens moved to set the capital reserve balance at June 30, 2008 to equal the reserve cash balances at June 30, 2008 in the amount of $199,526.  David Lewis seconded, all ayes, no nays.

June 30, 2008 to equal the reserve cash balances at June 30, 2008 in the amount of $199,526.  David Lewis seconded, all ayes, no nays.

B. FIELD MANAGER:

  1. 1. Snow Removal Contract Update: Michael Paulson met with Stephan Hasse of Stateline Snow Removal and reported all repairs have been completed on the damages caused by snow removal during the 2007-2008 season.  David Lewis will inspect the repairs and if Summit Village is satisfied he will inform the manager to release the funds that were with held from the amount due to Stateline.  Stateline Snow Removal will be responsible for the placement of the snow staking poles this year, it has been agreed that they will be paid $300 for the service. Because Stateline Snow Removal will be performing this service it is believed that this will help reduce the snow removal damages for the upcoming season.

    The Manager reported that Mr. Hasse has informed her that Stateline Snow Removal name is being changed to Kingsbury Snow Removal Service. 

OLD BUSINESS:  

1.  Response to Complaint by Sherie Rich  August, 25, 2008: The manager presented  a letter to the board that was sent the Sherie Rich (see exhibit A)  Sherie Rich stated that she has not been receiving the minutes or agenda.  Sherie Rich does not have e-mail.

2.  Correspondence – Ombudsman Office – Sherie Rich Complaint: The manager presented a letter to the board regarding a complaint from Sherie Rich that was filed with the Ombudsman’s Office. (see exhibit B)  Sherie Rich stated she was unable to attend the hearing that was scheduled by the Ombudsman due to a previous engagement.  The meeting was not held.

NEW BUSINESS: 

There was no new business.

ADJOURNMENT TO EXECUTIVE SESSION

The board did not adjourn to executive session to discuss the Hilltop legal matter.  According to NRS 116, an attorney must be present to discuss legal matters and the Summit Village attorney was not present.

OTHER:

ADJOURNMENT:

With no other issues at hand Vince Travens moved to adjourn the meeting at 4:33 pm, all ayes, no nays.

The next regularly scheduled board meeting will be 4:00 pm, November 3rd, 2008, at Kahle Park Community Center