Summit Village

SUMMIT VILLAGE HOMEOWNERS ASSOCIATION
MEMBERSHIP MEETING MINUTES

April 5th, 2010
Tahoe Village HOA Office
321 Olympic Court
Stateline, NV 89449
775-588-7820

HOMEOWNERS CONCERNS & COMMENTS:  None

CALL TO ORDER:   The meeting was called to order at 4:00 pm.  Board members present were; Vince Travens, David Lewis, Joe Bill and Jonathan Freirich.  Scott Nelson was absent.  Also in attendance were: Carolyn Treanor, Manager, Janet Martell, Administrative Assistant and Michael Paulson, Maintenance Manager.

APPROVAL OF PREVIOUS MINUTES: 

Meeting Minutes March 2010:  The Board reviewed the minutes of the March 2010 board meeting as presented, David Lewis moved to approve the meeting minutes, Jonathan Freirich seconded, all ayes, no nays.

STAFF REPORTS:

1. GENERAL MANAGER:

Financial Reports:

    1. March 2010 Accounts Payable:  Carolyn Treanor presented the accounts payables in the amount of $24,572.46 for the Board’s review.  The checking account is currently at $149,672.00.
    2. March 2010 Spreadsheet Review:  The budget spreadsheets were presented for the Board’s review and discussion.   In summary all is in order.
    3. Bank Statement and Reconciliation:  The Bank Statements and Bank Reconciliations for February and March 2010 were reviewed by David Lewis, Treasurer.    

      Jonathan Freirich moved to accept the financial reports for March 2010 as submitted, Joe Bill seconded, all ayes, no nays.

2. FIELD MANAGER:

  1. Snow Removal Update:  Michael Paulson reported that snow removal is going well.
  2. Refuse Update:  Michael Paulson reported that the monitoring of the refuse program is going well.
  3. Tree Removal Update:  Michael Paulson reported that the trees in the Hilltop area have been removed.

OLD BUSINESS:

  1. Summit Village BMP Project Update:  Michael Paulson reported that he met with JWA Engineering, Tahoe Regional Planning Association (TRPA) and Kingsbury General Improvement District (KGID) regarding the Summit Village Homeowners Association Best Management Practices (BMP’s).  The previous month the TRPA had proposed that Summit Village maintain the KGID drainage improvements as part of the BMP project.  A discussion followed.

    In summary Mr. Paulson reported after the meeting with TRPA, JWA Engineering and KGID, Summit Village is back to the original BMP plan and we will not be asked to maintain the KGID drainage improvements.

  2. Finalize Board Meeting Dates For 2010-2011:   David Lewis moved to approve the following board meeting schedule, Jonathan Freirich seconded, all ayes, no nays.

    June 7, 2010

    		 July 18, 2010 September 13, 2010
    November 1, 2010 January 3, 2011  March 7, 2011
    April 4, 2011

NEW BUSINESS:

  1. Discussion/ Approval of the 2010-2011 Proposed Budget:  Janet Martell, Administrative Assistant for Treanor & Associates presented a draft of a proposed 2010-2011 operations budget and 2010-2011 capital reserve budget for the Board’s review and discussion. (See Exhibit A).

    Joe Bill moved to approve the 2010-2011 Operations Budget with a 0% assessment increase.   The budget includes a $92,830.00 Capital Contribution, David Lewis seconded, all ayes, no nays.

    Jonathan Freirich moved to approve the 2010-2011 Capital Budget, David Lewis seconded, all ayes, no nays.

    The approved 2010-2011 Operations Budget and Capital Budget will be placed on the June 7th meeting agenda for ratification by the membership.

    The approved 2010-2011 Budget Drafts will be sent to the membership by April 23, 2010.
  2. Set Up New Capital Reserve Checking Account-US Bank:  The 2009-2010 Operations Budget included a line item for the Capital Reserve Contribution in the amount of $62,200.00.  A discussion followed.

    David Lewis moved to set up a separate capital reserve checking account at US Bank and transfer $62,200.00 from the US Bank operations checking account into the capital reserve checking account, Joe Bill seconded, all ayes, no nays.
  3. Set Annual Meeting Date: The annual meeting date was set for July 18, 2010, 9:00 a.m.  The location will be announced in the annual meeting membership package that will be mailed to the owners on May 25, 2010.

OTHER:   None

HOMEOWNERS CONCERNS & COMMENTS: None

ADJOURNMENT:

David Lewis moved that the meeting be adjourned, Joe Bill seconded, all ayes, no nays.  The meeting was adjourned at 5:45 pm.