Summit Village

SUMMIT VILLAGE HOMEOWNERS ASSOCIATION
MEMBERSHIP MEETING MINUTES

April 4th, 2011
Tahoe Village HOA Office
321 Olympic Court
Stateline, NV 89449
775-588-7820

HOMEOWNERS CONCERNS & COMMENTS:  Mr. Jim Enright, 219 Ski Court, A & B presented plans for the Board’s review regarding a remodel to his roof and boundary line adjustment.

It is the consensus of the Board that there is no problem with the plans as presented and will place this item on the May agenda for approval.

CALL TO ORDER:   The meeting was called to order at 4:18 pm.  Board members present were; Vince Travens, David Lewis, Scott Nelson and Joe Bill.  Jonathan Freirich was absent.  Also in attendance were; Carolyn Treanor, Janet Martell of Treanor & Associates, and Jim Enright was also in attendance.

APPROVAL OF PREVIOUS MINUTES: 

Meeting Minutes March 7, 2011:  The Board reviewed the minutes of the March 7, 2011, board meeting as presented, David Lewis moved to approve the meeting minutes, and Scott Nelson seconded, all ayes, no nays.

STAFF REPORTS:

1. GENERAL MANAGER:

Financial Reports:

  1. March 2011 Accounts Payable:  Carolyn Treanor presented the accounts payables in the amount of $69,381.28 for the Boards review.  The balance of the operations checking account is $167,666.00.  The balance of the capital reserve checking account is $62,160.00.
  1. March 2011 Spreadsheet Review:  The budget spreadsheets were presented for the Board’s review and  discussion.   In summary all is in order.

    David Lewis moved to accept the financial reports for March 2011 as submitted, Scott Nelson seconded all ayes, no nays.
  2. Bank Statements for December 2010, January and February 2011:  David Lewis reviewed the bank statements and reconciliations for December 2010, January and February 2011.  In Summary all is in order.

2. FIELD MANAGER:

  1. Tahoe Regional Planning Agency (TRPA) Best Management Practices (BMP) Update:  Michael Paulson was absent.  The manager reported that we received the signed permit for the BMP’S from the TRPA for the BMP projects.
  2. Snow Removal Update:  The manager presented a statement for the 2010-2011 snow season from Kingsbury Snow Removal for the Board’s review.  The manager also stated that discounts in the amount of $3,390.15 was credited by Kingsbury Snow Removal for the 2010-2011 season.  A discussion followed.
  3. Refuse Update:  No report was given.

OLD BUSINESS:

  1. Refuse Update/ Purchase of Surveillance Cameras/ David Lewis:  David Lewis reported that he and Ross McCoy of SPW Communications have been researching surveillance systems for the monitoring of the trash receptacles in Summit Village.  Mr. Lewis suggested three areas where they would most likely be of maximum benefit.  A discussion followed. 

    At the direction of the board, staff will continue to pursue this item with SPW Communications for the purchase and installment of the trash monitoring surveillance system.  Staff will also add a sentence in the April 2011 Newsletter stating that the owner is responsible for notifying their guests/tenants of the Refuse policies that are in place.
  2. Summit Village, Inc vs. Hilltop Duplexes Homeowners Association Legal Update:  There has been no update regarding the outcome of the hearing before the Nevada Supreme Court as of this meeting date.
  3. Planning and Possible Approval of the 2011-2012 Annual Budget Workshop: Janet Martell presented the 2011-2012 Draft Budget for the Board’s review and possible approval.

    David Lewis moved to approve the 2011/2012 Operations Budget. The budget includes a $65,800.00 Capital Contribution.  Scott Nelson seconded, all ayes, no nays.

    The approved 2011/2012 Budget will be placed on the June 6th meeting agenda for ratification by the membership.

    The approved 2011/2012 Budget Draft will be sent to the membership by April 29th.

NEW BUSINESS:  NoneDiscussion and Planning of the 2011-2012 Annual Budget:   The 2011-2012 budgets will need to be approved in April, mailed to the membership for review and ratified in June.  Therefore the board has scheduled a board meeting April 4th to work on the draft of the annual budget.

OTHER:  

  1. Vince Travens offered a reminder of the “Compost Your Combustibles” held from May 28, 2011 until TBD (usually right before the July 4th weekend) at the Boulder parking lot.  Signs will be posted.

HOMEOWNERS CONCERNS & COMMENTS: None

ADJOURNMENT:

David Lewis moved that the meeting be adjourned, Scott Nelson seconded, all ayes, no nays.  The meeting was adjourned at 5:35 pm.