Summit Village

SUMMIT VILLAGE HOMEOWNERS ASSOCIATION
MEMBERSHIP MEETING MINUTES

August 3rd, 2009
Tahoe Village HOA Office
321 Olympic Court
Stateline, NV 89449
775-588-7820

HOMEOWNERS CONCERNS & COMMENTS:  There were no matters to discuss

CALL TO ORDER:   The meeting was called to order at 4:00 pm.  Board members present were; David Lewis, Joe Bill, Jonathan Freirich and Vince Travens.  Scott Nelson was absent. Also in attendance were Carolyn Treanor, Treanor & Associates, Michael Paulson, Maintenance Supervisor, Janet Martell, Administrative Assistant and Rick Purdy, Homeowner.  

APPROVAL OF PREVIOUS MINUTES: 

Meeting Minutes July 18, 2009:  The Board reviewed the minutes of the July 18th 2009 board meeting, David Lewis moved to approve the meeting minutes, Joe Bill seconded, all ayes, no nays.

STAFF REPORTS:

  1. GENERAL MANAGER:
    1. Financial Reports:
      1. July 2009 Accounts Payable:    Carolyn Treanor presented the July 2009 accounts payable in the amount of $57,575.64 for the Board’s review. 

        Vince Travens reviewed the Nevada Energy bills and has expressed a concern regarding an increase in the KW hours compared to last year and has directed staff to further investigate. 
      2. July 2009 Spreadsheet Review:  The budget spreadsheets were presented for the Board’s review and discussion.   In summary all is in order.
      3. Bank Statement and Reconciliation:   David Lewis reviewed and approved the bank statements and bank reconciliations for June 2009.

    David Lewis moved to accept the financial reports for June 2009 as submitted, Joe Bill seconded, all ayes, no nays.

  2. FIELD MANAGER:
    1. Hilltop Parking Area Asphalt/Paving Proposal: Michael Paulson submitted a proposal from Advanced Asphalt for the paving of the Hilltop Parking Deck in the amount of $8473.88 and submitted a proposal from Advanced Asphalt for the patching of various potholes throughout Summit Village in the amount of $898.00.  A discussion followed

       Jonathan Freirich moved to approve the proposals, David Lewis seconded, all ayes, no nays.

    2. Hilltop Parking Area Curb Wall Proposal:  Michael Paulson submitted a proposal from Sunrise Backhoe for the construction of the curbing for the Hilltop Parking Area in the amount of $5725.00.  A discussion followed.

      David Lewis moved to approve the proposal, Jonathan Freirich seconded, all ayes, no nays.
    3. Hilltop Parking Area Railing Proposals:  Michael Paulson reported that he is going out to bid for the Hilltop Parking Area Railing Proposal.  There are several options for metal railings being considered.  The proposals will be submitted at the next board meeting for consideration by the board.  A discussion followed.  No action was taken on this matter.
    4. Hilltop Parking Area Stairway Access Replacement Proposals:  Michael Paulson reported that he is going out to bid for the Hilltop Parking Area Stairway Access Replacement.  The proposals will be submitted at the next board meeting for consideration by the board.  A discussion followed.  No action was taken on this matter.
    5. Summit Village Office BMP’s:   Michael Paulson submitted a proposal from Sunrise Backhoe to rip-rap the slope going down to the Summit Village office as part of the TRPA’s BMP Erosion Control Project in the amount of $1,720.00.  A discussion followed.

      David Lewis moved to approve the proposal, Jonathan Freirich seconded, all ayes, no nays.

OLD BUSINESS:

  1. Hilltop Parking Deck Litigation:  The manager reported that Whitney Selert, Attorney stated that he  has filed an appeal SUMMIT VILLAGE HOMEOWNERS ASSOCIATION regarding the Hilltop Parking Deck Litigation on May 18, 2009. 

    The manager presented correspondence for Michael Smiley Rowe “Withdrawal of Attorney” (See Exhibit C).

  2. Riding the Wild Sierra Cycling Event on June 13, 2009:  The manager presented a letter from Sierra Cycling reminding the board about the event “Riding the Wild Sierra” that will be taking place on June 13, 2009. 
  3. Roman De Sota Tree Removal Complaint, 741 Bigler, Units A & B:  The manager presented an email regarding Mr. De Sota’s concern of tree removal adjacent to his lot.  He would like compensation for the trees that were removed last spring.  (See Exhibit D) A discussion followed.

NEW BUSINESS:

  1. Hilltop vs. Summit Village/ Correspondence between Mike Matuska, Hilltop HOA Attorney and Gayle Kern, Summit Village Attorney:  The manager presented correspondence between the Mike Matuska, Hilltop HOA Attorney and Gayle Kern, Summit Village Attorney regarding the ongoing litigation for their review.  No action was needed regarding this matter. 
  2. Kristie Purdy/706 Tina Court A/Deck Addition:  Rick Purdy presented plans to the board for the construction of a new deck.  

    It is the general consensus of the board that no action is needed regarding this matter since the new deck is within the footprint of the building.   The board recommended that Mr. Purdy comply with all building codes and obtain all necessary permits from Douglas County and TRPA.

OTHER:  

  1. Buddy Emmer/737 Gary Lane A/Complaint:  The manager presented an email from Kim Emmer complaining about an ongoing condition in the common area next to 737 Gary Lane.  Several years ago a tenant put in a “rock garden” of sorts on the side of the building.  She is concerned that this is a “visible maintenance item that could have an adverse effect on the appearance and property values in the association”. 

Michael Paulson reported that he did a site visit of the area and in his opinion further erosion will occur in the area if the rocks are removed.  

ADJOURNMENT:

Jonathan Freirich moved that the meeting be adjourned, David Lewis seconded, all ayes, no nays.

The meeting was adjourned at 6:00pm.