Summit Village

SUMMIT VILLAGE HOMEOWNERS ASSOCIATION
MEMBERSHIP MEETING MINUTES

December 7th, 2009
Tahoe Village HOA Office
321 Olympic Court
Stateline, NV 89449
775-588-7820

CALL TO ORDER:   The meeting was called to order at 4:12 pm.  Board members present were; Vince Travens, David Lewis, Joe Bill and Scott Nelson.  Jonathan Freirich was absent.  Also in attendance were: Carolyn Treanor, Treanor & Associates, Janet Martell, Administrative Assistant.  Michael Paulson was absent.

HOMEOWNERS CONCERNS & COMMENTS:  There were no matters to discuss

APPROVAL OF PREVIOUS MINUTES: 

Meeting Minutes November 2009:  The Board reviewed the minutes of the November 2, 2009 board meeting as presented, David Lewis moved to approve the meeting minutes, Joe Bill seconded, all ayes, no nays

STAFF REPORTS:

1. GENERAL MANAGER:

Financial Reports:

    1. November 2009 Accounts Payable:  Carolyn Treanor presented the accounts payables in the amount of $13,749.40 for the Board’s review.  The checking account is currently at $67,665.00.
    2. November 2009 Spreadsheet Review:  The budget spreadsheets were presented for the Board’s review and discussion.   In summary all is in order.
    3. Bank Statement and Reconciliation:  The Bank Statements and Bank Reconciliations for September and October 2009 were presented for approval at the December 2009 meeting.   Bank Statement and Reconciliation: 

      David Lewis moved to accept the financial reports for September and October 2009 as submitted, Joe Bill seconded, all ayes, no nays.

2. FIELD MANAGER:  There were no items to discuss.

OLD BUSINESS:

NEW BUSINESS:

    1. Snow Removal 2009/2010 Discussion:  The manager presented an email from Kingsbury Snow Removal regarding a possible misunderstanding of their contract.  A discussion followed.

      David Lewis responded to their concerns via email on November 27, 2009 (See Exhibit A).

    2. Closure of Stateline Post Office Information:  The manager presented a letter from the Summit Village Board of Director’s regarding the board’s concerns about the possible closure of the Stateline Post Office (See Exhibit B). other items to discuss. 

OTHER:  

    1. Storage of Trailer at 736 Tina Court: The manager requested on behalf of Field Manager, Michael Paulson that the Board take action regarding an owner who, despite numerous requests, continues to store his trailer on Tina Ct. which is in violation of the CC&R’s.  A discussion followed. 

      It is the general consensus of the Board that Director Joe Bill personally contact the owner and request that the trailer be moved by the 18th of December or it will be towed at the owner’s expense.
    2. Year End Audit:  The manager presented a draft of the 2008-2009 Year End Audit that was prepared by McClintock Accountancy for the Board’s review.  This item will be placed on the January 2010 agenda for discussion and approval.
    3. Hilltop Duplexes HOA vs. Summit Village, Inc. Update:  The Appeal regarding the September 19, 2008, Findings of Fact and Conclusions of Law will be heard by the Supreme Court of the State of Nevada on December 24, 2009.  This hearing will determine whether or not the Appeal process will go forward. A discussion followed.

HOMEOWNERS CONCERNS & COMMENTS:

ADJOURNMENT:

    David Lewis moved that the meeting be adjourned, Joe Bill seconded, all ayes, no nays.  The meeting was adjourned at 5:30 pm.