Summit Village

SUMMIT VILLAGE HOMEOWNERS ASSOCIATION
MEMBERSHIP MEETING MINUTES

January 4th, 2010
Tahoe Village HOA Office
321 Olympic Court
Stateline, NV 89449
775-588-7820

HOMEOWNERS CONCERNS & COMMENTS:  None

CALL TO ORDER:   The meeting was called to order at 4:00 pm.  Board members present were; Vince Travens, David Lewis, Joe Bill and Scott Nelson.  Jonathan Freirich was absent.  Also in attendance were: Carolyn Treanor, Treanor & Associates.   Janet Martell, Administrative Assistant and Michael Paulson were absent.

APPROVAL OF PREVIOUS MINUTES: 

Meeting Minutes December 2009:  The Board reviewed the minutes of the December 2009 board meeting as presented,   Joe Bill moved to approve the meeting minutes, David Lewis seconded, all ayes, no nays

STAFF REPORTS:

1. GENERAL MANAGER:

Financial Reports:

    1. December 2009 Accounts Payable:  Carolyn Treanor presented the accounts payables in the amount of $15,054.27 for the Board’s review.  The checking account is currently at $79,025.00. 
    2. December 2009 Spreadsheet Review:  The budget spreadsheets were presented for the Board’s review and discussion.   In summary all is in order.
    3. Bank Statement and Reconciliation:  The Bank Statements and Bank Reconciliations for November 2009 were reviewed by David Lewis, Treasurer.  

      David Lewis moved to accept the financial reports for December 2009 as submitted, Joe Bill seconded, all ayes, no nays.

2. FIELD MANAGER:

  1. Snow Removal Update:  The manager reported that the snow removal is going very well.
  2. Refuse Update:  The manager reported that the monitoring of the refuse program is going well.
  3. Hilltop Parking Area Update: The manager reported that Douglas County has issued the final permit signing off the completion of the Hilltop Parking Area project.

OLD BUSINESS:

  1. Hilltop HOA vs Summit Supreme Court Hearing Update:  The manager reported that Hilltop HOA’s Attorney has filed his brief for the Supreme Court Hearing.
  2. Review of 2008-2009 Year End Audit / McClintock Accountancy:  The manager presented the Year End Audit of 2008-2009 for review and approval of the Board.

    David Lewis moved to accept the Year End Audit as presented, Joe Bill seconded, all ayes, no nays.

NEW BUSINESS:  Closure of Stateline Post Office Information:  The manager presented a letter from the Summit Village Board of Director’s regarding the board’s concerns about the possible closure of the Stateline Post Office (See Exhibit B). other items to discuss.  There were no items to discuss.

OTHER:   There were no items to discuss.

HOMEOWNERS CONCERNS & COMMENTS: None

ADJOURNMENT:

    Joe Bill moved that the meeting be adjourned, Scott Nelson seconded, all ayes, no nays.  The meeting was adjourned at 4:50 pm.