Summit Village

SUMMIT VILLAGE HOMEOWNERS ASSOCIATION
MEMBERSHIP MEETING MINUTES

ANNUAL MEETING MINUTES
JULY 18th, 2010
MONT BLEU RESORT CASINO
STATELINE, NV

The annual meeting of the Summit Village Homeowners Association was held at the Mont Bleu Resort Casino on Sunday, July 18th, 2010 at 9:00 a.m. President Vince Travens called the meeting to order and welcomed the general membership.  Mr. Travens, board president introduced himself and board members David Lewis, Joe Bill, Jonathan Freirich and Scott Nelson.  Also present were Carolyn Treanor, Manager, Janet Martell, Sonja Miller and Michael Paulson, Field Manager.

REVIEW AND APPROVAL OF PREVIOUS MINUTES
Vince Travens asked for approval of the previous minutes of the Annual meeting on July 18th, 2009, a motion was made to approve the minutes and the minutes were approved as submitted. 

FINANCIAL REPORT

            David Lewis reviewed various expense items that were listed on the 2009/2010 budget and informed the general membership that overall the Summit Village financial condition continues in good shape. Mr. Lewis reported that the snow removal expense was over budget due to the timing of snow falls during the 2009/2010 season. 

            Mr. Lewis reported that the refuse expense in 2007/2008 was $94,562.  The board was very concerned about this expense and undertook a program to closely monitor the refuse containers and do their best to put a stop to the illegal dumping in Summit Village. In 2008/2009 the expense was reduced to $80,752.  The board then took a stronger stance by continuing the monitoring of the containers and directing staff to schedule the days of the pick ups of the containers.  Therefore, the refuse expense in 2009/2010 was further reduced to $55,585.  The reduction in expense is a direct result of the efforts of board members and staff to prohibit illegal dumping, the staff scheduling the pick-up times for the containers and the reduction of the number of residents and guests in Summit Village as a whole.

            Mr. Lewis also addressed the importance of maintaining a capital reserve account for the repair and replacement of capital assets. In the summer of 2009, Summit Village spent $194,000 to construct a new common area parking lot on Tramway adjacent to the Hilltop owners units.  This new parking area was constructed as a result of a court’s decision that Summit Village was responsible for the wooden parking deck that was originally constructed by the owners of the Hilltop HOA.   From the 2009/2010 budget a contribution of $62,200 was made to the capital reserve account and $62,200 is set aside for contribution in 2010/2011.  This will help bring our capital reserve account closer to the theoretical ideal balance of $390,145 that is required by NRS 116, as set forth in the Summit Village 2009 Reserve Study.

The balance in the reserve account as of the meeting date is $146,935.

            The annual assessment for the fiscal year July 1, 2010, through June 30, 2011, is $1,105 for developed units and $552.50 for undeveloped units.  The assessment was not increased over the prior year amount. 

BEST MANAGEMENT PRACTICES (BMP) REPORT:  Michael Paulson reported that he is working with an engineering firm to finalize the BMP requirements for Summit Village. 

HILLTOP DUPLEXES HOMEOWNERS ASSOCIATION LITIGATION:  Vince Travens reported that in December 2009, the Summit Village, Inc. insurance carrier filed an APPEAL FROM THE JUDGMENT OF THE NINTH JUDICIAL DISTRICT COURT OF THE STATE OF NEVADA, IN AND FOR THE COUNTY OF DOUGLAS THE HONORABLE MICHAEL GIBBONS.   As of the meeting there have been no further updates.

NOMINATION AND ELECTION OF THE 2010-2011 BOARD OF DIRECTORS

Two positions were open for election. Vince Travens and Jonathan Freirich were standing for election. 

Vince Travens and Jonathan Freirich were elected to serve on the board for two years.

There were 31 persons present including Board Members and Staff.

OPEN DISCUSSION

There were several matters discussed:

  1. A question was asked as to who was responsible for maintaining defensible space around the units: 
    It is the responsibility of each homeowner to clean up and maintain defensible space around their homes.  If an owner cuts brush and limbs trees he is asked to bring the debris to the roadside and Summit Village will haul it off.  It was also suggested that the homeowner call the office to let them know that they have brush to be picked up.  Each year Summit Village has a budgeted amount set aside for tree removal.  The main focus is to remove the dead and dying trees within the Village and to maintain forest health.  If an owner needs his tree limbed or wishes to have a tree cut down, then they can contact the office and someone will come and take a look and make a suggestion for the best action plan.
  2. A Hilltop HOA owner requested that Summit Village replace the signs that were on their parking deck that designate their addresses, repair their railing that was damaged during snow removal and  repair a hole in the parking area.
    Michael Paulson reported that he had the address signs and that he would take a look at the railing and the parking area and will make the necessary repairs.
  3. An owner asked if the Reserve Study was available.
    The Reserve Study is available at the Summit Village office; copies would be made if requested.
  4. An owner asked if at the next annual meeting that the end of year budget figures be included with the information provided to owners who attend.