Summit Village

SUMMIT VILLAGE HOMEOWNERS ASSOCIATION
MEMBERSHIP MEETING MINUTES

June 7th, 2010
Tahoe Village HOA Office
321 Olympic Court
Stateline, NV 89449
775-588-7820

HOMEOWNERS CONCERNS & COMMENTS:  The owner of 723GA-A stated to the Board that he was concerned about his neighbor at 723GA-B not cleaning up after her dogs.  He stated that excessive fecal matter is left on his door step and common area walkways.

Janet Martell reported that she had prior contact with the owner of 723GA-A to this meeting regarding this issue and an email was sent to the owner of 723GA-B explaining the complaint regarding their tenant.  The owner responded that she would handle the matter immediately.

CALL TO ORDER:   The meeting was called to order at 4:05 pm.  Board members present were; Vince Travens, David Lewis, Joe Bill and Jonathan Freirich.  Scott Nelson was absent.  Also in attendance was Janet Martell, Administrative Assistant and Michael Paulson, Maintenance Manager.

APPROVAL OF PREVIOUS MINUTES: 

Meeting Minutes April 2010:  The Board reviewed the minutes of the April 2010 board meeting as presented, David Lewis moved to approve the meeting minutes, Joe Bill seconded, all ayes, no nays.

STAFF REPORTS:

1. GENERAL MANAGER:

Financial Reports:

  1. April 2010 Accounts Payables:  Janet Martell presented the accounts payables in the amount of $76,493.55 for the Board’s review.  The total of the payables included a $62,200.00 contribution from the Operations Account to the Capital Reserve account for the 2009-2010 budget year.  The Checking Account is currently at $76,907.18 and the Capital Reserve Checking Account balance is 62,200.00. The Capital Reserve Savings Account Balance at Morgan Stanley is $1,801.60.  The Capital Reserve Treasury Securities Account balance is $83,127.10.
  2. April 2010 Spreadsheet Review:  The budget spreadsheet was presented for the Board’s review and discussion.  In summary all is in order.
  3. May 2010 Accounts Payables:  Janet Martell presented the accounts payables in the amount of $8,547.25 for the Board’s review.  The Operations Checking Account is currently at $70,319.48 and the Capital Reserve Checking Account balance is $62,200.00.  The Capital Reserve Savings Account Balance at Morgan Stanley is $1,801.60.  The Capital Reserve Treasury Securities Account balance is $83,127.10.
  4. May 2010 Spreadsheet Review:  The budget spreadsheets were presented for the Board’s review and discussion.  In summary all is in order.
  5. Bank Statement and Reconciliation:  The Bank Statement and Bank Reconciliation for April 2010 were reviewed by David Lewis, Treasurer. 

    David Lewis moved to accept the financial reports for April & May 2010 as submitted, Joe Bill seconded, all ayes, no nays.

2. FIELD MANAGER:

  1. Snow Removal Update:  Michael Paulson reported that snow removal is completed for the year and all is in order.
  2. Refuse Update:  Michael Paulson reported that the monitoring of the refuse program is going well.

OLD BUSINESS:

  1. Annual Meeting Update:  The annual meeting will be held at Mont Bleu Casino on Hwy 50, Sunday, July 18, 2010 at 9:00am.

NEW BUSINESS:

  1. Response From Gayle Kern, Attorney Regarding Reimbursement From Homeowner 745GA-B:  Ms. Kern responded by letter (See Exhibit A) that a reimbursement was not required to the homeowner at 745GA- B.
  2. Correspondence From The Real Estate Division, Office Of The Ombudsman Regarding Case #IN-1438:  This matter is closed. (See Exhibit B)
  3. Alta-Alpina Cycling Club Request Rest Stop on June 12, 2010:  David Lewis made a motion to approve the request for the rest stop, Vince Travens seconded, all ayes, no nays.

OTHER:  None

HOMEOWNERS CONCERNS & COMMENTS: None

ADJOURNMENT:

David Lewis moved that the meeting be adjourned, Joe Bill seconded, all ayes, no nays.  The meeting was adjourned at 4:45 pm.

SUMMIT VILLAGE HOMEOWNERS ASSOCIATION
BOARD OF DIRECTORS MEMBERSHIP MEETING MINUTES
June 7, 2010

CALL TO ORDER: The meeting was called to order at 4:00 pm.  Board members present were Vince Travens, David Lewis, Jonathan Freirich and Joe Bill.  Scott Nelson was absent.  Also in attendance were Janet Martell, Administrative Assistant and Michael Paulson, Maintenance Supervisor.  

MEMBER COMMENT & DISCUSSION:  There were no items to discuss.

A. RATIFICATION OF THE 2010-2011 BUDGET:  This meeting is held pursuant to NRS 116.3103 for the purpose of ratifying the 2010-2011 budget.

With no discussion or comment by membership, David Lewis moved that the Summit Village Board of Directors ratify the 2010-2011 budget that was previously approved at the April 5, 2010 board meeting, Joe Bill seconded, all ayes, no nays.

OPEN DISCUSSION:  There were no matters presented for discussion.

ADJOURNMENT:

With no other issues at hand the meeting adjourned at 4:03 pm.