Summit Village

SUMMIT VILLAGE HOMEOWNERS ASSOCIATION
MEMBERSHIP MEETING MINUTES

SUMMIT VILLAGE HOMEOWNERS ASSOCIATION
SPECIAL BOARD OF DIRECTOR’S EXECUTIVE MEETING MINUTES - Below

June 1, 2009
Tahoe Village HOA Office
321 Olympic Court
Stateline, NV 89449
775-588-7820

HOMEOWNERS CONCERNS & COMMENTS:  Sharyn Wheatley requested information and policy regarding adding an additional deck under her existing foot print.   A discussion followed.

CALL TO ORDER:   The meeting was called to order at 4:12 P.M.  Board members present were; David Lewis, Vince Travens, Jonathan Freirich and Noel Richetti. Carolyn Treanor, Treanor & Associates, Michael Paulson, Maintenance Supervisor and Janet Martell, Administrative Assistant were present.  Also in attendance were Joe Bill, Scott Nelson, Brent Knittle and Sharyn Wheatley.

PREVIOUS MINUTES: 

Meeting Minutes May 2009: The Board reviewed the minutes of the May 4, 2009 board meeting. 

David Lewis moved that the minutes be approved.  Noel Richetti seconded, all ayes, no nays.

STAFF REPORTS:

  1. GENERAL MANAGER:
    1. Financial Reports:
      1. May 2009 Accounts Payable:  The May accounts payables in the amount of $10,235.48 were submitted for the Board’s review and signature. 
      2. Mayl 2009 Spreadsheet Review:  The budget spreadsheets were presented for the Board’s review and discussion.  In summary all is in order.

    Jonathan Freirich moved to accept the financial reports for May 2009 as submitted, David Lewis seconded, all ayes, no nays.

  2. FIELD MANAGER:
    1. Hilltop Parking Deck: Michael Paulson reported that we are still waiting for a building permit from Douglas County before construction can begin on the Hilltop Parking Deck.  He stated that he should be able to pick up the permit by tomorrow. 

      David Lewis moved to sign the contract by Sunrise Backhoe for the demolition and site improvement for the Parking Area Rehabilitation for the Hilltop Parking Deck.  (See Exhibit A) Jonathon Freirich seconded, all ayes, no nays.

    2. Michael Paulson reported that the temporary staircase has been completed by Anchorage Construction Management, Inc. (See Exhibit B) and available for use by the Hilltop residents during the construction of the parking deck. 

OLD BUSINESS:

  1. Hilltop Parking Deck Litigation:  The manager reported that Whitney Selert, Attorney stated that he  has filed an appeal SUMMIT VILLAGE HOMEOWNERS ASSOCIATION regarding the Hilltop Parking Deck Litigation on May 18, 2009. 

    The manager presented correspondence for Michael Smiley Rowe “Withdrawal of Attorney” (See Exhibit C).

  2. Riding the Wild Sierra Cycling Event on June 13, 2009:  The manager presented a letter from Sierra Cycling reminding the board about the event “Riding the Wild Sierra” that will be taking place on June 13, 2009. 
  3. Roman De Sota Tree Removal Complaint, 741 Bigler, Units A & B:  The manager presented an email regarding Mr. De Sota’s concern of tree removal adjacent to his lot.  He would like compensation for the trees that were removed last spring.  (See Exhibit D) A discussion followed.

NEW BUSINESS:

  1. Annual Meeting Update:  The manager reported that the annual meeting agenda packages are ready to be mailed out this week.
  2. Renewal of Manager’s Contract:  The manager presented the contract (See Exhibit E) for the annual renewal of Treanor & Associates management company for the board’s review and approval.  There was no increase in the management fees.  A discussion followed.

    David Lewis moved to approve the renewal of the manager’s contract for the year 2009-2010, Noel Richetti seconded, all ayes, no nays.

  3. Correspondence:  The manager presented a letter from Maxine Yip concerning possible erosion of the hillside that is behind her unit at 165 Ttramway Drive.  (See Exhibit F)

OTHER:  There will be a regular board meeting held prior to annual meeting on July 18, 2009 at 8:00am, Mont Bleu Casino & Resort.. 

David Lewis reported that Summit Village has saved $10,700.00 in refuse expense in 2009 as compared to the same time period in 2008 by closely monitoring the trash pickups.               

ADJOURNMENT:

Jonathan Freirich moved that the meeting be adjourned, David Lewis seconded, all ayes, no nays.

The meeting was adjourned.

SUMMIT VILLAGE HOMEOWNERS ASSOCIATION
SPECIAL BOARD OF DIRECTOR’S EXECUTIVE MEETING MINUTES
June 30, 2009
321 Olympic Court
Stateline, NV 89449

CALL TO ORDER:   The meeting was called to order at 5:00 P.M.  Board members present were; David Lewis, Vince Travens and Jonathan Freirich.  Noel Richetti was not present and resigned effective June 30, 2009 prior to the board meeting. Also in attendance was Carolyn Treanor of Treanor & Associates. 

NEW BUSINESS: 

  1. Hilltop Parking Deck Rehabilitation Project Change Order:  Carolyn Treanor reported that a backup forced sewer lateral pipe will need to be installed on the Hilltop Parking Deck Rehabilitation Project.  This will result in a change order to be issued in the amount of $6,650.00.  A discussion followed.

    David Lewis moved to approve the change order, Jonathan Freirich seconded, all ayes, no nays.

  2. The Appreciation Dinner for Robert Attinger for Nineteen Years of Service on the Board:   In appreciation of the nineteen years that Robert Attinger served on the Summit Village Board Vince Travens suggested that we hold a dinner in honor of his service.  A discussion followed.

    Jonathan Freirich moved to approve the appreciation dinner for Robert Attinger, the time, date and location will be determined at a later date, David Lewis seconded, all ayes, no nays.

LEGAL MATTER:

  1. Board of Director’s Resolution Pertaining to the Emergency Board of Director’s Actions:  Despite numerous efforts and countless hours the Board has been unable to secure insurance to indemnify the officer’s and executive board and will be unable to maintain the director’s and officer’s liability insurance.  Therefore, effective June 30, 2009 at 11:55 pm the Board will resign their positions due to the fact that at midnight on June 30, 2009 the D&O Liability Insurance will expire. 

    The Board regrets such action has to be taken, but there is no alternative in light of the effects of the actions taken by Hilltop Duplexes Homeowner’s Association and certain homeowner’s in the Hilltop Duplexes Homeowner’s Association.  

    The Board consulted with Gayle A. Kern, LTD., association attorney and advised her of the situation at hand. 

    Upon receiving direction from Gayle A. Kern, the Board directed legal counsel to prepare the appropriate BOARD OF DIRECTOR’S RESOLUTION PERTAINING TO THE EMERGENCY BOARD OF DIRECTOR’S ACTIONS in order that the business of the Summit Village Homeowner’s Association can continue.  (See Exhibit A) 

    Gayle A. Kern will draft a letter of notice (See Exhibit B) that will be mailed to the Summit Village Homeowner’s notifying them of the emergency actions that were taken on June 30, 2009. 

    David Lewis moved to approve the resolutions prepared by Gayle A. Kern for Summit Village HOA, Jonathan Freirich seconded, all ayes, no nays.

ADJOURNMENT:

David Lewis moved that the meeting be adjourned, Jonathan Freirich seconded, all ayes, no nays. The meeting was adjourned at 6:00 pm.