Summit Village

SUMMIT VILLAGE HOMEOWNERS ASSOCIATION
MEMBERSHIP MEETING MINUTES

October 5th, 2009
Tahoe Village HOA Office
321 Olympic Court
Stateline, NV 89449
775-588-7820

CALL TO ORDER:   The meeting was called to order at 4:20 pm. Board members present were; Vince Travens, David Lewis, Jonathan Freirich, Joe Bill and Scott Nelson. Also in attendance were: Carolyn Treanor, Treanor & Associates and Michael Paulson, Maintenance Supervisor, Janet Martell, Administrative Assistant.

HOMEOWNERS CONCERNS & COMMENTS:  There were no matters to discuss

APPROVAL OF PREVIOUS MINUTES: 

Meeting Minutes August 31, 2009: The Board reviewed the minutes of the August 31, 2009 board meeting as presented, Scott Nelson moved to approve the meeting minutes, Jonathan Freirich seconded, all ayes, no nays

STAFF REPORTS:

  1. GENERAL MANAGER:

Financial Reports:

      1. September 2009 Accounts Payable: Carolyn Treanor presented the accounts payables in the amount of $31,611.00 for the Board’s review. The payables included $15,294.00 for the Hilltop Parking Area.
      2. September 2009 Spreadsheet Review: The budget spreadsheets were presented for the Board’s review and discussion. In summary all is in order.
      3. Bank Statement and Reconciliation: The Bank Statement and Bank Reconciliation for August 2009 was reviewed and approved by David Lewis, Secretary/Treasurer.

    David Lewis moved to accept the financial reports for September 2009 as submitted, Jonathan Freirich seconded, all ayes, no nays.

  1. FIELD MANAGER:
    1. Hilltop Parking Area Update: Michael Paulson reported that the Hilltop Parking Area has been completed and are presently waiting for the Certificate of Approval from Douglas County which should be provided by the end of this week.
    2. Defensible Space:
      1. Nevada Fire Safe Council: Michael Paulson reported that he spoke to Jason Arnold from the State of Nevada Fire Safe Council regarding a grant program for Summit Village to match 50/50 for defensible space. A discussion followed.

        It is the general consensus of the Board that we do not have the funds at this time to parcipate.
      2. Tahoe Douglas Fire Protection District (TDFD): Michael Paulson also reported that Leo Horton, Forester came up and marked three trees for removal on Tramway Drive. A discussion followed.
      3. FEMA Grant: David Lewis reported that he spoke to John Picket, Forester with the Nevada Fire Safe Council and Mr. Picket suggested that we could possibly obtain grant funding for defensible space that would not have to be matched. These funds may not be available for possibly two years.
    3. Refuse Report: Michael Paulson reported that the refuse program is going very well and that only two containers were picked up this week. Mr. Paulson also reported that he posted a note at 761 Tina Court, B regarding excessive dumping of boxes that will need to be disposed of somewhere other than the Summit Village dumpsters or they will be charged a container fee. A discussion followed.

      Jonathan Frierich stated that so far this year to date we are $8,500.00 under budget for Refuse.

OLD BUSINESS:

  1. Hilltop Parking Deck Litigation: There was nothing new to report.

NEW BUSINESS:

  1. Parking Structure Concerns/Jim Enright: Mr. Enright sent an email requesting that the board hire a carpenter to evaluate all the parking structures in Summit Village which could potentially be at risk for future litigation (See Exhibit A). A discussion followed.
    The Board directed staff to draft a letter to Mr. Enright explaining that the board shares his concerns and does not wish to incur any future litigation. According to the findings of Judge Gibbons the decision made was exclusive to the Hilltop Parking deck and did not involve any other structures within Summit Village HOA.
  2. Unauthorized Dwelling Unit/Lawrence Suter/160 Tramway Drive, A: The Manager reported that Mr. Suter states that he does not have an unauthorized dwelling at his property located at 160 Tramway Dr., Unit A. Mr Suter authorized an inspection to verify his statement.
  3. Letter of Appreciation/Donna Hawksford: Mrs. Hawksford wrote a note thanking the board for all their hard work and especially the person handling the dumpsters (See Exhibit B).

OTHER:  

  1. Scott Moretti Inquiry: Michael Paulson reported that Mr. Moretti inquired as to who took his materials that were left outside the Summit Village office. Mr. Paulson informed Mr. Moretti that he had been noticed several times previously that if he did not remove his items that Summit Village HOA would disposed of them. 

ADJOURNMENT:

Jonathan Freirich moved that the meeting be adjourned, Scott Nelson seconded, all ayes, no nays.
The meeting was adjourned at 5:13 pm.